Notify: The utilities.
Water, gas and electricity, unless they are covered under your lease. Be sure to tell them the date on which you want the service switched. Janitorial and trash removal services. The alarm or security systems companies. If it is handled by the building management you don't have to worry about it, but if your business is contracting with a security systems company now and expects to use them in the new location they should be notified early enough to check out the new premises. The fire department, if this is not handled by the building management.
Notify: Computer and other equipment companies. Many electronic components need to be serviced by the vendor's representatives before being moved. Machines usually included in that category are:
PC's, Monitors and Servers
Printers
Copiers
Fax machines
Mailing Machines
Lab Equipment
However, you may have other machinery and equipment that requires servicing for a move. You can either ask the vendor representative or your mover whether servicing is needed. A competent mover should be able to tell you whether it was necessary the last time they moved a machine like yours. Office Movers, Inc. has a Technical Services Division to assist you with preparing your computer equipment for the move.
OSHA: Contact for the necessary permits.
Building Management:
A locksmith to provide you with the necessary keys, if they are not supplied by the building management. Your Insurance Company:
Remember to contact your insurance company.
The Post Office:
Let them know about your move about 1 week prior to the actual move.
The circulation departments of the papers and magazines you subscribe to. (Allow 4-6 weeks if possible.)
Suppliers:
Allow about two weeks for the information to go through channels to the mail room. If you have suppliers who ship to you on a regular basis, you could be held responsible for re-consignment charges unless you have given ample notice of your change of address.
Your customers:
They deserve a good-looking, well-thought-out notification so that they know when you are moving, where you are moving and how you can be contacted in the future.
Remember your stationery:
Ideally, all your business forms, from letterheads to statements.